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6 tips for picking a conference venue
Kevin Penner
January 28, 2023
Look for some of these things when seeking out a conference venue or hotel meeting room.
Selecting a correct venue for your next business, department or non-profits will take a little bit of time and effort. From understanding the nature of the meeting to choosing the right activities and events, it’s good to know in advance what you require from your Conference Venue.
To make sure you choose the right venue for your needs, consider some of these things before making a decision:
1. Determine the reason for the meeting
To make sure the location you select lines up with the nature of your meeting, it’s important to understand what kind of meeting is going to take place. Ask yourself the following questions:
- Does the venue look after catering?
- Will I need audio-visual equipment?
- How many people can I expect will attend?
2. Activities and events to build relationships
It’s important to have a grasp on how many people will be attending the meeting and what type of activities and workshops will best build the team relationships so necessary during your short time together. It’s the white spaces you leave between the meetings that give an opportunity to form spontaneous interactions and will later provide fruitful in your organization. Examples of great group activities can tubing, rafting, golf, curling or a workshop with an interesting speaker.
3. Know which services are provided with the venue
No two conference rooms or meeting spaces are the same. They come in different sizes and offer different facilities and services at a variety of price points. If your attendees require access to Wi-Fi, for example, make sure the venue offers this service free and without limitations in both the meeting areas and guest rooms.
4. Find a location away from distractions
Ever been to a conference where everyone ran away as soon as the meeting ended? One of the best ways to ensure your gathering extends beyond the boardroom is to find a slightly isolated location with preferably panoramic views, far away from distractions. Try to stay within about an hour to an hour and a half of your city or local airport. Nature like setting is far more conducive to clear thinking and after hour conversations.
5. Great customer service
Customer service is a big thing to look for when doing corporate event planning. A good venue will offer a well-organized system of booking all the needed details and make things run smoothly during the event. They should also be onsite or easy to reach if you have any questions and be willing to dash out to deal with last minute things if anything arises.
6. Lines of communication
One of the most important things you can do when choosing meeting rooms for your corporate event is making sure you are able to easily communicate with their event coordinator. Whether by email, phone or social media messengers it’s critical that you get timely replies and clearly communicated answers.
If you’re looking to go ahead and book a Manitoba conference venue consider this article: Selecting Manitoba Conference Venues.
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Large meeting rooms
143 guest rooms
Catered meals
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One hour from Winnipeg
Located in Pinawa, East Whiteshell Provincial Park
25+ outdoor activities
Rafting, canoe rentals, snow boarding, hiking trails, etc.
Team building
Rafting, canoe rentals, snow boarding, hiking trails, etc.
Hot tub
Sauna
Free Parking
Firepits
Marina
Walking trails
Convenience store
nearby ATM
Golf Course
Beach
Pickle ball
Tennis
